Executive Secretary - PT INDEX

PT INDEX is seeking a highly organized and proactive Executive Secretary to join our team in Sukoharjo, Jawa Tengah. In this pivotal role, you will provide comprehensive administrative support to senior management, ensuring seamless operations and efficient workflow. Your expertise will be crucial in managing a high-volume of confidential documents, coordinating meetings, and maintaining a well-organized office environment. As a key member of our team, you will play a significant role in driving our company's success.

PT INDEX is a leading company in the agricultural sector, specializing in the production and distribution of high-quality agricultural products. With a strong commitment to sustainability and innovation, we strive to deliver exceptional value to our customers. Our Sukoharjo office is at the heart of our operations, and we are looking for an Executive Secretary who can help us maintain and enhance our reputation for excellence.

📋 Tanggung Jawab Pekerjaan

• Provide administrative support to senior management, including managing schedules, coordinating meetings, and preparing meeting materials.
• Manage and maintain a high-volume of confidential documents, ensuring their security and accessibility.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Coordinate with various departments to ensure efficient workflow and timely completion of tasks.
• Maintain a well-organized office environment, including managing office supplies and equipment.
• Assist in the preparation of reports and presentations for senior management.
• Support the HR department in the recruitment process, including scheduling interviews and preparing candidate information.
• Ensure compliance with company policies and procedures, and maintain accurate records.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an administrative or secretarial role, preferably in a corporate environment.
• Proven ability to manage a high-volume of confidential documents and maintain strict confidentiality.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with senior management and other departments.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Familiarity with HRIS (Human Resource Information System) software is a plus.
• Ability to work under pressure and meet tight deadlines.

🛠️ Keahlian

Lowongan Terkait